What does it cost to use votesUP?

Currently, we can offer events with up to 40 participants (incl. organisers) for free. For events exceeding that number, a fee-based limit increase is required. The calculation includes the total number of participant places. This ensures that any changes to the free limit do not affect the costs for larger events. The minimum fee is € 15. All prices are stated including VAT.

Additional features for paid events: In chargeable events, the organisers can upload their individual event logo. They also automatically receive more storage capacity for file uploads. While the free version only allows you to store up to 5 documents of 300 KB each, this capacity is automatically increased to 100 documents with up to 5 MB per file when the limit is increased. In addition, any number of votings that include photos/images can be carried out.

The participant slots can be prepared and edited from the moment the limit increas is activated. Sending personalised invitation emails is also possible already at that time. This preparation period is free of charge.

Limit increases up to 300 participants can be cancelled free of charge up to the day before the event begins; for higher limit releases, a lead time of three days is required.

E-mail support is available free of charge within the scope of our possibilities.

 

Logo votesUP Live-Events

All features such as votings, speaker lists, agenda & presentation, and brainstorming rounds are available just as you need them. Since live events differ greatly, we kindly ask for a self-assessment between € 0.50 – € 1 per participant spot per day.

votesUP wants to support volunteer and charitable engagement. Therefore, non-profit organisations and youth associations can generally calculate live events at a flat rate of 50 Euro-cents per participant spot per day.

For events that last until after midnight, no separate day will be charged, but the end time needs be correctly entered into the system.

For events lasting less than three hours, the contribution fee decreases to 40 Euro-cents per participant spot.

 

Logo votesUP Digital absentee votings

When used for “digital absentee voting”, the costs are not incurred on a daily basis, but for the entire duration. Financially, we make no difference whether a voing lasts only a few days or several weeks. Multiple votings/elections can also be open concurrently.

With this kind of limit increase, up to one quarter of the participants can be online simultaneously (minimum of 40), from 5000 participants onwards one fifth are allowed in parallel.

  • up to 999 participants: 0.25 € per person (pre-registered quota)
  • 1,000 or more: 0.20 € per person (quota)
  • 2,500 or more: 0.18 € per person (quota)
  • 5,000 or more: 0.15 € per person (quota)
  • 10,000 or more: 0.12 € per person (quota)

 

Logo votesUP Standby service

If organisers want to have quick access to support in case of urgent issues, a telephone on-call service can be arranged with us. Authorised caller numbers must be communicated in advance.

For on-call duty, we charge € 48.-- per agreed hour. Billing is done in increments of fifteen minutes.

 

Logo votesUP Direct support and trainings

We offer live support for € 90.-- per hour. This encompasses e.g. a chat-based support in video conferences or a direct support for the hosting persons (a votesUP team member may operate the votings as requested by the organisers).

We also offer online training and individual consultations. These can be requested directly from us. Two hours should be scheduled for a comprehensive votesUP training session.

Unless otherwise agreed, the video conferencing system of the requesting organisation will be used.

For live on-site support, we charge travel and expense costs on the basis of the German Federal Travel Expenses Act. If the travel time is 3 hours or more, we will only accept requests for assignments with at least the daily rate (8 hours) per day.

 

If you have any further questions, don't hesitate to contact our team at support@votesup.eu.

 

Last update: September 2024